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Organizing Events at TempleCon 2016

Make no mistake, our volunteer event organizers are our lifeblood. Without them, there would be no convention to speak of, since there is no way that we alone could match the tireless efforts of the people who work hard to make a feature-packed event.

All event organizers receive free admission to TempleCon on the days that their events run so long as they run 4 hours or more of events per compensated day, and so long as their events can be reasonably expected to draw enough convention members to cover the cost of the event organizer membership and the space of the event. We know that organizing events can be a lot of fun, but it's also a ton of work, and we appreciate it greatly. TempleCon has one of the best contributor reward policies in the event industry for this reason. This year, we are expanding our event organizer compensation package to include the benefits that we offer our convention volunteers as well.

Please remember that making the decision to run an event at TempleCon is a partnership. We are utterly dedicated to running the highest quality convention in the world, so we expect you to approach your events at TempleCon with a similar sense of professionalism. A sad fact in the gaming and fandom convention world, even amongst the big ones, is that a large percentage of scheduled events never actually run. TempleCon is dedicated to continuing to be the exception to that rule, year after year! We need your help to make that continue to be the case.

Submitting Events

We are looking for people who have a passion for organizing stellar events, performances, panel discussions, contests, games, and more. We are open to submissions of any and all types of entertainment you may have in mind to bring to TempleCon. Understand that not all events that are submitted will be approved due to space, time, and resource limitations. We will not be accepting event submissions for TempleCon 2016 after June 30th, 2016.

A Few Tips to Running a Successful Event

If you are considering organizing your event at TempleCon, here are some things to keep in mind.

  • If your event is participatory, you should be patient and willing to explain your event to novices.
  • You should have the needed materials to bring to TempleCon, or be able to let us know what additional materials will be required at least 1 month in advance, preferably several months in advance.
  • Please let us know what kind of space and table type your event will require. While we are flexible, please understand that we also need to be realistic when setting aside space for your event, and we might not have your first choice of table or room type available.
  • Please provide us with a brief but detailed description of the event as you wish it to appear on our event listing so that we can tell people about it and get more attendees interested. Due to space considerations in our event listing, event descriptions need to be no more than two paragraphs in length, and should not contain jargon or otherwise expect the reader to already know what you are talking about. Do this as early as possible, and as accurately as possible - we will not allow changes to your event description after our event program has been posted.
  • You should be willing and able to promote your event among the aficionados of your subject matter prior to the convention. While we actively promote all events at TempleCon, we can only focus so much on getting the word out about your particular event, and you need to help us out in order to ensure that you have as many participants as you want for your event.
  • In the case of gaming events, you should contact the manufacturer of the game for prize support or demo materials. Almost all gaming companies will be happy to do this, as many games also feature sponsored prize support for organized play. If you need assistance in contacting a manufacturer, let us know, and we'll help you.
  • Please do not attempt to schedule an event prior to 10am on Thursday August 25th, as our registration staff will have their hands full enough at the onset of the convention and we don't want players who are trying to register for the convention that morning to miss your event. The exception to this rule is RPGs, which cannot be scheduled to start earlier than 9am.
  • Most importantly, you need to understand that appearing at the convention on time to run your events is extremely important. While emergencies are completely understandable and do happen, we rely on you to make an effort to organize and run your event to the best of your ability. No-shows are incredibly frustrating and disappointing for both us and your event participants!

If you would like to submit a proposal to run an event at TempleCon 2016, use the links to the submission form below.

If you have an event in mind for TempleCon, please do not hesitate in getting the details to us. The sooner you submit your event, the better the chance of us approving it to run at the convention.

We will contact you shortly with more details and any questions we might have about your proposal.

Click on the appropriate link below to submit your event!

Please note that you need to fill out a new event submission form for each event. Please do not try to submit multiple events with one form!

I would like to run a game, tournament, or product demonstration

I would like to run a discussion panel, class, or other instructional event